SSCA Governing Documents
including Restrictions, Bylaws
and Management Certificates
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What are the Property Owners' Association's governing documents?
Property owners' associations have several essential documents that define the operating rules and restrictions for the association and the homeowners.
The exact document titles may differ, but the functions they serve will be mostly the same.
Collectively, these documents are often called "dedicatory instruments" or "governing documents."
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Articles of Incorporation
For incorporated associations only, this document establishes the property owners' association as a legal entity. It is filed with the Secretary of State and includes the basic identifying information about the association. It can also include information about the first Board of Directors and establish basic rules. This document may also be called "Article" or "Certificate of Formation."
-- SSCA Articles of Incorporation
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Bylaws
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Bylaws define how the association is run and managed. It often contains the core rules related to meetings, voting, elections, Board of Directors, officers and committees, recordkeeping, and amending the bylaws themselves. [Texas Code 22.102]
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Declaration of Covenants, Conditions, and Restrictions
This document defines the various rights and responsibilities of the homeowners.
Here, you'll find the rules related to property use and appearance, fees and rule violations, and judicial enforcement. This document is sometimes called the "Declaration," "Restrictions," "Restrictive Covenants," and "CC&Rs." [Amending restrictions requires Owner voting procedures as outlined in Texas Property Code].
-- SSCA Amended Deed Restrictions
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Rules and Regulations
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If the governing documents allow, the Board of Directors often enact additional rules to help implement the provisions in the Declaration or Bylaws. The Board of Directors can often enact such rules without a homeowners' vote, and they do not have to be recorded with the county every time a revision is made. Rules and Regulations are sometimes known as "Association Rules," "Rules," or "Policies.""
All of the below are OCR documents. Specifically text from an image or scan has been recognized and converted into machine-readable, searchable text data using Optical Character Recognition (OCR) technology.
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- 2000 (Articles of Incorp; Bylaws; Carport; Roofing) Notice of Dedicatory Instrument OCR
- 2009 (Exhibit A to the Bylaws) Supplemental Notice of Dedicatory Instruments OCR
- 2016 (GENERATOR) Supplemental Notice of Dedicatory Instruments OCR
- 2019 (Approved Roofing Materials) Supplemental Notice of Dedicatory Instruments OCR
- 2020 (Political Sign Policy) Supplemental Notice of Dedicatory Instruments OCR
- 2022 (Leasing and Short-Term Rental) Supplemental Notice of Dedicatory Instruments OCR
- 2022 Exterior Maintenance Guidelines-ACC) Supplemental Notice of Dedicatory Instruments OCR
- 2023 (Collections Policy) Supplemental Notice of Dedicatory Instruments OCR
- 2024 (Front-Yard Standards for Landscaping) Supplemental Notice of Dedicatory Instruments OCR
- 2025 (Single Family Residence) Supplemental Notice of Dedicatory Instruments OCR
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All of the above italicized text is directly quoted with permission from the website:
Texas State Law Library; page - Property Owners Associations; Records and Access; Governing Documents
Download date 1/31/2024
https://guides.sll.texas.gov/property-owners-associations/bylaws-and-records
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Property Owners Management Certificate for Spring Shadows Civic Association
Spring Shadows MANAGEMENT CERTIFICATE (Filed 8/13/2025 - effective November 1, 2025)
Statutes governing: https://statutes.capitol.texas.gov/Docs/PR/htm/PR.209.htm
Sec. 209.004. MANAGEMENT CERTIFICATES
MANAGEMENT CERTIFICATES. (a) A property owners' association shall record in each county in which any portion of the residential subdivision is located a management certificate, signed and acknowledged by an officer or the managing agent of the association, stating:
(1) the name of the subdivision;
(2) the name of the association;
(3) the recording data for the subdivision;
(4) the recording data for the declaration and any amendments to the declaration;
(5) the name and mailing address of the association;
(6) the name, mailing address, telephone number, and e-mail address of the person managing the association or the association's designated representative;
(7) the website address of any Internet website on which the association's dedicatory instruments are available in accordance with Section 207.006;
(8) the amount and description of a fee or fees charged by the association relating to a property transfer in the subdivision; and
(9) other information the association considers appropriate.
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